As of April 1, 2022: Fingerprints for programs with federal or state mandates for fingerprinting are no longer suspended. 11. Background check registry for certain ODHS|OHA subject individuals . If you are a subject individual and you received a notice that your background check resulted in "Denied" or "Restricted Approval," the notice . We have made many fixes and improvements to the system since then. see our Training and Tools page for details. . For these SIs, their agency may have an agreement to offer these services. / Traditional Chinese | Please note, since 9/27/2019, there are timeframes for how long convictions are considered potentially disqualifying. The administrative rules require that most staff and provider contacts who process background check information must successfully complete training to become a Qualified Entity Designee (QED). Was this page helpful? After receiving an approval for a background check through the Background Check Unit (BCU), some subject individuals ( SIs) have Portability. The citations for the Oregon statutes which govern criminal records checks are in We have made many fixes and improvements to the system since then. Type or print your complete name. information in it, the subject individual must contact the Oregon State Police, 503-378-3070, extension 330 (for Oregon criminal history); or local courts or the Federal Bureau of Investigation, 304-625-3878 (for national criminal history). Children, Adults and Families Policy Title: Criminal History Checks for System of Care Contractors - OAR Policy Number: III-D.1.1.2 413-330-0085 thru 0098 Effective Date: 06-01-2004 Approved By: on file Date Approved: Reference(s): Background Check Unit Confidential Information Hearing Request for Abuse and Criminal Records Checks with Adverse Outcomes 1. Authorizing statute allowing certain agencies to run fingerprint based criminal records checks. (b) A national criminal records check where criminal records are obtained from the FBI through the use of fingerprint cards sent to OSP and other identifying information. Below is alist of all currently available training videos. Fingerprints may be required. Staff and others will use ORCHARDS for background checks starting Friday, July 31, 2020. The Background Check Unit (BCU) will start a new database and processing system for abuse and criminal records checks Friday, July 31, 2020. BCU will notifystakeholders when there is amoratorium on hard cards with rolled fingerprints. For employees, volunteers and contractors, see, For providers subject to a background check through BCU, see. Effective 1/5/2016. If you are a QED or CHAD using the ORCHARDS background check system, please review the following videos for training purposes. These rules cover criminal records checks on ODHS employees, volunteers under the direction and control of ODHS, and certain contractors. Name and mailing address of subject individual: 2. . There is a separate portability group just of in-home care agencies that have a Medicaid contract to provide services to ODHS clients. If you are applying for a job and your background check is processed by the ODHS Background Check Unit, you will need an email address. BCU will provide updates about ORCHARDS on this webpage. You are submitting a background check on a subject individual (SI). BCU is currently reviewing these rules for any needed grammar or language corrections. Subject individuals (SIs) may be required to have a fingerprint-based check as part of the Background Check Unit (BCU) criminal records check. For more informationon backgroundchecks, please visit the These rules cover criminal records checks and abuse checks for individuals and facilities licensed, certified or regulated by ODHS for positions such as home care workers, long-term care facility volunteers and staff, adult foster home providers and caregivers, and staff and volunteers of private licensed child caring agencies. The background check is done by the You may request a copy of the national FBI report from the Background Check Unit. If an SI is out of the U.S. when fingerprinting is required, a hard card with rolled fingerprints may be necessary. Please note this is a 2 Page Form. You must be 18 years of age or within six weeks of turning 18 to apply online. Oregon Department of Human Services Background Check Unit PO Box 14870 Salem OR 97309-5066 bcu.info@odhsoha.oregon.gov Phone: 503-378-5470 Phone: 888-272-5545 TTY: 503-373-7800 General BCU information and CRIMS: bcu.info@odhsoha.oregon.gov Qualified entity designee (QED) training and information: bcu.qed@odhsoha.oregon.gov child abuse checks: These rules implement ORS 443-006, augmenting BCUs Oregon Criminal History and Abuse Records Data System (ORCHARDS) to include a searchable online registry of individuals with completed background checks who work or seek to work as homecare workers, or eligible to work in certain facilities. FieldPrint is a national corporation and provides fingerprinting services for BCU in any state where an SIcurrently resides. Monthly Invoicing from FieldPrint flyer(pdf), Clearinghouse Monthly Invoicing fromFieldPrint flyer (pdf), Request for Fingerprint Transmission through LEA form(pdf), Clearinghouse Request for Fingerprint Transmission through LEAform(pdf). The disclosure of your Social Security number (SSN) is optional. bcu.info@odhsoha.oregon.gov.. The term also includes employees and volunteers of ODHS and OHA and many persons or employees of organizations contracting with these agencies. training from the Department of Human Services Background Check Unit (BCU) for background checks: the QED is usually your contact for doing this background check. Table 1: HHA Background Check Requirements by State . The new system, called the Oregon Criminal History and Abuse Records Data System (ORCHARDS) replaces the Criminal Records Information Management System (CRIMS), which has been in use since October 2011. Early Learning Division Office of Child Care.. The Oregon State Police conducts Gun Background Checks on every person who attempts to purchase a firearm from a federally-licensed vendor. Scroll down and click on the form that you want to review and print. However, at this time BCU is able to accept hardcards with rolled fingerprints. Questions?If you have questions about any of the rules, contact us by email atbcu.info@odhsoha.oregon.govor by phone at 503-378-5470 (toll free at 888-272-5545)., Criminal Records Check RulesOAR125-007-0200 through 125-007-0330Effective 1/4/2016 (permanent rules), Criminal Records Checks for the Department of Human ServicesOAR 407-007-0000 through 0100 Criminal History Check. The Background Check Unit (BCU) provides background check services and support to all Oregon Department of Human Services (ODHS) and Oregon Health Authority (OHA) divisions for employment purposes, for those who provide services or seek to provide services as a contractor, subcontractor, vendor or volunteer, or are employed by qualified entities that provide care and are licensed, certified, registered or otherwise regulated by ODHS or OHA. oregon dhs background check, background check unit oregon, oregon background check gun, oregon background check laws, oregon background check policy, criminal background check in oregon, state of oregon background checks, oregon state police background check Baptist Health Public Employees, especially useful It must sign a few. After receiving an approval for a background check through the Background Check Unit (BCU), some subject individuals (SIs) have Portability. Soomaali / Somali | See in particular OAR 943-007-0000(1), 943-007-0000(3), and 943-007-0501. Any criminal convictions occurring subsequent to the initial background You may also e-mail The new system, called the Oregon Criminal History and Abuse Records Data System (ORCHARDS) replaces the Criminal Records Information Management System (CRIMS), which has been in use since October 2011. adam-walsh.oregon@odhsoha.oregon.gov, BCU Clearinghouse: There are two ways to enroll in the Central Background Registry. Oregon law requires any SI who is having a background check that requires fingerprints through BCU to have their fingerprints captured and submitted electronically. SB 280 (linked above) has not yet updated these chapters. An SI with Portability may use this background check approval for other positions and placements which require a background check under BCU's statutes and administrative rules. recordsfinderhj Section 2 You, the SI, complete this section. In order to perform the criminal records check and abuse checks included in a background check, BCU must have authorization from the SI. Certain criteria to be weighed for potentially disqualifying abuse; what can be challenged in contested case hearing. According to the FCRA, when an employer decides to run a background check on a candidate, the employer must inform that job candidate. 125-007-0220 Information Required (1) An SI may be required to provide identification and information to have a criminal records check completed including, but not limited to; (a) Legal name and aliases; (b) Date of birth; (c) Address and recent residency information; (d) Driver license or identification card information; (See update in SB 280 link at top of this page). If your agency anticipates fingerprinting 100 or more SIs each year, you can work with FieldPrint to set up monthly invoicing. Non Oregon State Issued Identification Card United States Armed Forces ID Passport Visa ORS 443.004 impacting the criminal records check process. Applicant Disclosure andInformation to provide to the SI, Pre-employment, Identity andApplicant Consent Details, Completing the Hiring Process on the Determination Available Tab, Background Check Expirations and Rechecks, Applicant Authorization and Disclosure Questions. Other documents that the SI will see when completing the Authorization and Disclosure are available to you in ORCHARDS, in the Help Section. The BCU requests the training from the Department of Human Services Background Check Unit (BCU) for background checks: the QED is usually your contact for doing this background check. If your agency uses LEAs for fingerprint capture, you must have correct coding so Oregon State Police can identify the fingerprints aspart ofa criminal records check through BCU. For additional information about the BCU Clearinghouse, contact bcu.clearinghouse @odhsoha.oregon.gov . The associated procedures provide more detail on the process for ODHS|OHA employees, volunteers, contractors and institution applicants. A background check in Oregon can be as straightforward or as in-depth as you'd like it to be. Order Your Record from Government Criminal Record Databases Many local, county, and federal databases are accessible to the public. The information in the letter is unique for each SI and background check. The state of Oregon also has its own background check systems. Clearinghouse agencies must have at least one Clearinghouse Authorized Designee. FieldPrint, Inc. is an international corporation based on the east coast. The current Oregon contract with FieldPrint does not include any out-of-country services. bcu.clearinghouse@odhsoha.oregon.gov. A Qualified Entity Designee (QED) is needed in order to submit a criminal history check into ORCHARDS (Oregon Criminal History & Abuse Records Database System, formerly CRIMs). If fingerprints were conducted outside of RI, a state criminal BCI is needed.) ORCHARDSusers in the ORCHARDS Help Section. You can find details in OAR 407-007-0281, OAR 407-007-0290, and the, If a providersubject individual has one or more PDQs, ODHS|OHA must conduct a weighing test. bcu.info@odhsoha.oregon.gov, Qualified entity designee (QED) training and information: About ODHS; Budget; Business Services; Careers; Data; Emergency Management; Equity and Multicultural Services; Forms; Foster Care Ombuds; Governor's . Knowledge of the SACU Program policies and procedures Knowledge of OARS 411-325, 411-323 Knowledge of SACU Training and DHS Learning Center Experience with data bases (enter, pull and process) Type 55-60 wpm We have had many features customized for Oregon which have now led to new innovations for other states. , If you need support or have questions, concerns or feedback, please email theLTCR Coordinator If you are a subject individual and you received a notice that your background check resulted in Denied" or Restricted Approval," the notice explains your hearing rights. To provide the SI privacy and time to enter the authorization and any disclosures, as well as to remove any liability from you in seeing the SIs disclosures, the SI has special access to ORCHARDS. CRIMS will prompt you beginning 7 days from expiration. Box 14850, Salem, OR 97309-0850, fax to 503-378-5953 or email DPU.childcarebilling@dhsoha.state.or.us (PDF only). If it is not possible to set up an email, or the SI is at your office and you can give themprivate access to a computer with online access, please use theselinks: Note: You are still required to include a privateemail address for the SI in theapplication (see training videos below). The Background Check Unit (BCU) will start a new database and processing system for abuse and criminal records checks Friday, July 31, 2020. That means you will not be eligible for payment. The Clearinghouse has moved from the Oregon State Police to the BCU. BCU is currently reviewing these rules for any needed grammar or language corrections. bcu.info@odhsoha.oregon.gov and indicate that you would like the current training materials. As of May 1, 2022: Fingerprints for all other QEandproviders with variance are no longer suspended. 11/02/2022 - BCU has published new ORCHARDS videos. The Background Check Unit (BCU) provides background check services and support to all Oregon Department of Human Services (ODHS) and Oregon Health Authority (OHA) divisions for employment purposes, for those who provide services or seek to provide services as a contractor, subcontractor, vendor or volunteer, or are employed by qualified entities that provide care and are licensed, certified, registered or otherwise regulated by ODHS or OHA. See this, In collaboration with Child Welfare Licensing, the Office of Continuous Improvement and child caring agency stakeholders, BCU is presenting these. Here are someexamples of how to get an email address: Also, please review the following videos to learn about our ORCHARDS background check system. For subject individuals and other providers licensed, certified or otherwise regulated by the Oregon Department of Human Services or the Oregon Health Authority, there ARE 5-year, 10-year, and permanent review conviction tiers; convictions are considered potentially disqualifying according to when they occurred in relation to the date the background check was submitted to BCU. All positions in DHS require a Criminal Background Check and an Abuse/Neglect Check. Subscribe to receive email Background Checkupdates, Oregon Department of Human Services Rules and Policies page, Oregon Criminal History and Abuse Records Data System (ORCHARDS), Subscribe to receive email Background Checkupdates. Public funds for employment not allowed for subject individuals with certain convictions. ORS 443.004 has the following impacts: For Department of Human Services, Aging and People with Disabilities programs and the Developmental Disabilities programs: The length of ineligibility based on a conviction depends on the age of the vulnerable individuals being served. See this, These rules cover abuse checks on ODHS and OHA employees and volunteers. / Simplified Chinese | You may have to repay payments you have already received. / Arabic | (a) An Oregon criminal records check where criminal offender information is obtained from Oregon State Police (OSP) using LEDS. Local jurisdictions report their information to the Oregon State Police, who are the keepers of Oregon criminal histories. Hearing request form. You are required to enter an email address for the SI when submitting a background check request so the SI can access the SI portal to ORCHARDS. Child Care Provider Listing form. It is up to your agency whether the agency or the SI pays this cost. 18years old or older: Anyone who needs a background check must be listed on the To be eligible for payment from the Oregon Department of Human Services (ODHS), allproviders and others in the household or facility who will have access to children in care must pass a background check. When you hover over the "Help" option a drop down menu will appear. Fingerprints may be required as part of the check. If you need a paper version of the application, please complete the following steps: Go to "Pennsylvania Access to Criminal History (PATCH)" Go to the "Help" option on the top of the page. Ting Vit / Vietnamese. Contact Public Records at 503-823-0756 to see if service can be completed via email or U.S. mail. Contact DPU for questions at 1-800-699-9074 ( toll-free ) or 503-378-5500 ( Salem area Complete the Central Background Registry (CBR) application to start the process for background checks. OAR 257-010-0010 to 257-010-0025 Oregon State Police, Oregon Criminal Offender Information System . It must be paid with a credit card at the time the SIschedules the appointment. See this. These rules include potentially disqualifying convictions, criminal history and abuse of children and vulnerable individuals (PDQs). The current charge for fingerprint capture through FieldPrint is. In addition, information may be obtained through the Driver and Motor Vehicle Services Division (DMV), court records, and other states' data systems. To request a record of Oregon arrests and convictions from the Oregon State Police, a person has to provide a set of fingerprints, payment and a request to the Oregon State Police. With Portability, the SI may be hired or placed immediately after a qualified entity designee (QED) enters a background check application into, Nursing facilities and skilled nursing facilities, Assisted living facilities and residential care facilities. . If you are an approved user, you can use the ORCHARDS checklist to make sure you have all the data you need to initiate a background check application. State(s) Number of States ; FBI and Statewide for All Individuals DE, DC, FL, ID, IL, MI, MS, NV, NY, OK, UT ; 11 : . Under Oregon state law, the public does have access to state criminal records in the Criminal Justice Information Services (CJIS) Division. The state of emergency ended April 1, 2022. In this group, if an SI is approved to work for one in-home care agency, they will be immediately hirable for another in-home care agency. The Background Check Unit (BCU) provides background check services and support to all Oregon Department of Human Services (ODHS) and Oregon Health Authority (OHA) divisions for employment purposes, for those who provide services or seek to provide services as a contractor, subcontractor, vendor or volunteer, or are employed by qualified entities that provide care and are licensed, certified . OAR 125-007- 0200 to 407-007-0230 Department of Administrative Services administrative rules governing criminal records checks.

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